Careers that Transform Lives

If you want more than just a job…

Working at Helping Up Mission is more than a career, it’s a calling
If you want to do meaningful work that creates ripples of impact throughout our Greater Baltimore community, this is the place for you. 

See below for open staff positions in different areas of service: spiritual life, programs and clinical services, facilities and maintenance operations, philanthropy, finance, and administration. We’d love for you to join our community of hope here at Helping Up Mission so you can fulfill your personal calling to serve as the Lord’s hands and feet.

Benefits for Full-time Employees:

Healthcare benefits provided at no cost for individuals

Health Savings Accounts (HSA) fully funded for employee

Dental/Vision benefits provided at no cost

Long-term disability (LTD) and life insurance (1X salary) provided at no cost

Retirement account (S.I.M.P.L.E. IRA) match up to 3%

Paid time off (2 weeks vacation, 2 personal days, 5 sick days, paid holidays)

Free meals available

Current openings

Position Title: Assistant Director of Human Resources & Compliance

Position Type: Full-time salaried, exempt position with benefits

Reports to: General Counsel and Chief Administrative Officer

Background

Helping Up Mission, Inc. is a faith-based, non-denominational, Christian organization offering permanent solutions to those experiencing homelessness, poverty, and addiction. Helping Up Mission, Inc. (HUM) provides hope through programs designed to meet their individual physical, psychological, social, and spiritual needs. Compassionate and substantial residential care is given to almost 500 men and up to 250 women and children in need, without consideration of race, economic or religious status at its campus in East Baltimore. HUM provides competitive pay and benefits.

Position Summary

· Plan, organize, and manage all Human Resources, benefits, and payroll functions for a staff of over 100 employees at a main Baltimore campus and any off-site employees working remotely.

· Plan, organize, and implement the compliance framework within HUM, including reporting and training requirements of accreditation, contracts, grants, partnerships.

Primary Duties

The essential functions include, but are not limited to the following:

  • Oversee and manage the entire Employee Life Cycle, to include:
    • Job Descriptions and postings
    • Recruitment
    • Interview process (with hiring manager) including conducting reference checks
    • Offer letters
    • Onboarding, to include:
      • Oversee and/or perform criminal background checks, credit checks, and drug screenings for all new hires.
      • Oversee medical screenings and drug tests for new hires in the Center for Women & Children program as required by Johns Hopkins Hospital Broadway Center for Addictions C.O.M.A.R. 3.1 licensure regulations.
      • I-9 Verification (including via E-Verify)
    • Benefits enrollment and processing
    • Training on Employee Handbook and other HUM Policies and Procedures, coordinating with department supervisors and managers for subject matter onboarding, mandatory trainings
    • Performance Management, including annual appraisals, ongoing job performance evaluation, and coaching
    • Training and Professional Development
    • Employee coaching to include:
      • Dispute resolution
      • Performance Improvement/Corrective Action Plans
      • Encouraging use of confidential Employee Assistance Program (EAP) available free of charge to HUM employees
    • Termination, including exit interview, final pay, severance agreements, and benefits continuance
  • Supervise and manage performance and performance metrics of the Human Resources Specialist who provides administrative support for Employee Life Cycle process, timesheets, PTO, FMLA, EEO-1, and payroll.
  • Working with the General Counsel & Chief Administrative Officer, ensure all Human Resources, benefits, and payroll policies are current, legally compliant, and reflect best practices. Create or modify as necessary.
  • Working with the General Counsel & Chief Administrative Officer, annually negotiate, implement, and administer employee benefits program (health and wellness, health savings account (HSA), dental, vision, life insurance, EAP, and retirement account).
  • Oversee and ensure Employee Handbook is current, legally compliant, reflects HUM core values, and represents best practices. Update as needed.
  • Oversee and ensure compliance with all federal, state, and local employment and benefits laws and regulations, including preparation and filing of legally mandated information and reports, including but not limited to: I-9 verification, EEO-1, Affordable Care Act (ACA), RxDC, FMLA, FAMLI, wage transparency, FLSA.
  • Working with the Chief Financial Officer and Human Resources Specialist, oversee or process payroll semi-monthly.
  • Oversee PTO policies and procedures, including ensuring accuracy and accessibility of information to employees.
  • Oversee accurate employee record-keeping, including paper and electronic files. Oversee the preparation and maintenance of employee personnel files. Oversee internal SharePoint Human Resources site and contents.
  • Oversee, manage, and lead staff development for all HUM staff to including working with supervisors and managers to identify training and development programs to improve performance, recommending best practices, and reviewing performance appraisals for consistency, fairness, and proper language.
  • Working with an outside vendor, oversee and manage random and “reasonable suspicion” drug screenings of employees.
  • Oversee and manage compliance with wage and hour laws/Fair Labor Standards Act, including classification of employees, overtime.
  • Working with the General Counsel & Chief Administrative Officer and Human Resources Specialist, oversee and manage receipt and response to employment verification inquiries, wage garnishment orders, and other legal process related to employees.
  • Confidentially investigate, counsel, and resolve, in consultation with the General Counsel & Chief Administrative Officer, all HR matters. Respond to employee relations issues by interpreting policies and procedures for employees, ensuring legally compliant investigations, and identifying corrective actions needed to resolve complaints.
  • Oversee and maintain salary range information for each position within the organization, ensure fair and equitable distribution of salaries and benefits, assess annually for best practicesthin nonprofit and rescue mission industry(ies), ensure compliance with applicable federal, state, and local pay transparency and pay equality laws and regulations.
  • Working with the IT Department, identify areas where automation of forms and process will improve operational effectiveness and oversee implementation of automated forms and process, including automated timesheet management system; identify areas for improvement of HR policies and procedures and employee engagement through IT platforms and applications and work with IT Department to create and implement.
  • Participate in annual budget process for HR Department needs and support other HUM departments as needed to identify resources for staff development. Research and present salary range data to Senior Leadership Team in budgeting process.
  • Assist and advise all HUM departments in Human Resource matters.
  • Coordinate unemployment claims and hearings as necessary.
  • Participate in professional development (conferences, webinars, workshops) to remain current on best practices and trends in Human Resources and labor laws.
  • Working with the Philanthropy Department, assist with employment-related data collection and reporting to support grant proposal writing and award administration compliance and reporting.
  • Assist with and attend as necessary HUM Board Personnel Committee meetings.
  • Perform other duties as assigned.

Compliance Responsibilities

· Implement written policies, procedures, and standards of conduct required for accreditation from Commission on Accreditation of Rehabilitation Facilities (CARF).

· Create, oversee, and deliver staff training and education, including all training required to achieve and maintain accreditation through CARF. Maintain records of all staff training and development.

· Develop and maintain effective lines of communication on accreditation requirements (CARF).

· Conduct internal monitoring and auditing required by accreditation (CARF).

· Enforce HUM policies, procedures, and standards through well-publicized disciplinary guidelines.

· Respond promptly to detected offences of policies, procedures, or standards, and undertake corrective action.

· Working with Department Directors and Sr. Leadership Team, assist and ensure compliance with CARF accreditation requirements, including inspections, training, policies, procedures, records management, and reporting.

· Oversee and manage HR Department performance and compliance with HUM’s Enterprise Risk Management (ERM) system and process. Working with the General Counsel & Chief Administrative Officer, identify areas of HR, compliance, and other HUM department risks, assist with creation of policies and procedures to mitigate, track compliance and review/update at least annually for progress.

· Perform other duties as assigned.

Job Qualifications

· Exhibit the Core Values of Helping Up Mission, Inc.

· Bachelor’s degree in Human Resources, Business Administration, Management, Public Administration, Nonprofit Management, or related field.

· 3-5+ years of experience in Human Resources management.

· Computer proficiency in MS Office Suite.

An Ideal Candidate Would Have

· Experience in a Christian, faith-based nonprofit, and familiarity with applicable laws.

· Ability to connect with others, with excellent written and oral communication skills.

· High level of organizational ability and attention to detail.

· Experience supervising and managing direct reports.

· HR certification such as SHRM-CP.

· Experience in HRIS/payroll processing.

Special Skills, Knowledge, Abilities

· Working knowledge of federal, state, and local (including for remote employees) employment and labor laws governing Human Resources management.

· Working knowledge of the guiding principles and philosophy of not-for-profit, faith-based organizations.

· Knowledge of best practices in the Human Resources field and ability to determine and articulate change needed to improve programs and services to HUM staff.

· Ability to establish and maintain effective working relationships with employees at all organizational levels, especially with HUM’s Senior Leadership Team.

· Possess analytical thinking skills with an ability to make decisions and solve problems.

· Ability to prioritize ongoing and new projects, as well as conduct research and gather information.

· Ability to create clear, accurate, and logical reports, presentations, policies, and procedures.

· Leadership, coaching, and teambuilding skills that motivate employees.

· Ability to respond to Sr. Leadership Team requests and employee concerns with an appropriate sense of urgency.

· Ability to communicate effectively both orally and in writing.

· Ability to maintain confidentiality of sensitive information and communications.

· Ability to deal professionally and tactfully with HUM clients, donors, Board members, vendors, government officials, and other stakeholders.

Position offers a salary range of $70,000-$75,000 with a competitive benefits package. Interested candidates should email their resume and cover letter to humanresources@helpingup.org Attn: Sky Woodward.

Position Title: Program Assistant Center for Women & Children

Position Type: Part-Time

Reports to: Assistant Director of the Center for Women & Children

Background

Helping Up Mission, Inc. is a faith-based, non-denominational, Christian organization offering permanent solutions to those experiencing homelessness, poverty, and addiction.  Helping Up Mission, Inc. (HUM) provides hope through programs designed to meet their individual physical, psychological, social, and spiritual needs.  Compassionate and substantial residential care is given to almost 550 men and 250 women in need, without consideration of race, economic or religious status at its campus in East Baltimore.  HUM provides competitive pay and benefits.

Job Summary

The part-time Program Assistant will provide support for program operations. The Program Assistant will also be responsible for creating and maintaining a safe, supporting housing environment for the residents of the program at the Center for the Women and Children

Primary Duties

The essential functions include, but are not limited to the following:

  •  Monitoring the clients’ movements during residency at the Helping Up Mission Women and Children’s Center
  • Instruct and monitor clients on all policies & procedures for residents including schedules, chores, and medication distribution.
  • Advocate for the clients while in residency
  • Prepare daily reports for management, including but not limited to Daily Bed Charts, Shift Notes, and Medication logs for individual clients
  • Complete any tasks as directed by previous shift, including but not limited to dorm room turnover, client orientation and intake procedures, and house laundry
    • Assisting client room assignment
    • Gathering and distributing any initial provisions, such as towels and toiletries
    • Assisting with client orientation by giving tour of property and helping with schedule
  • Direct media personnel to approved staff
  • Maintain shift notes and incident reports
  • Contact emergency personnel, as needed, for program residents
  • Maintain professional, orderly atmosphere in all areas of property
  • Perform other tasks as required by supervisor

Job Qualifications

  • Exhibit the Core Values of Helping Up Mission, Inc.
  • Complete knowledge of HUM Employee Policy and Procedure.
  • Complete knowledge of Job Description.
  • Sufficient knowledge of each program housed on site.
  • Complete knowledge of HUM Policy and Procedure for each program housed in the building.
  • Proficient in computer usage, particularly Microsoft products.
  • Ability to perform administrative tasks using provided computer hardware and software specific to position.
  • Strong analytic, problem-solving, and decision-making capabilities
  • Ability to work effectively with individuals from diverse ethnic, cultural, and socio-economic backgrounds in a fair, supportive and cooperative manner.
  • Addiction and recovery knowledge or applicable life experience

$16.00 per hour for part-time positions. Potential candidates should email their resumes to humanresources@helpingup.org, attention Laura Starsoneck.

Position Title: Full Time - Grants Coordinator

Position Type: Full-time salaried, exempt position with benefits

Reports to: Assistant Director of Grants

Background

Helping Up Mission, Inc. (HUM) is a faith-based, non-denominational, Christian organization offering permanent solutions to those experiencing homelessness, poverty, and addiction.  HUM provides hope through programs designed to meet individual physical, psychological, social, and spiritual needs.  Services are provided to almost 500 men and up to 200 women and 50 children in need, without consideration of race, economic or religious status at its campus in East Baltimore.  HUM provides competitive pay and benefits.

Job Description

The Grants Coordinator is a dynamic position at HUM, interacting daily with our Program staff directly serving our clients, as well as facilitating a strong working relationship with Finance and Human Resources departments.  The Grants Coordinator is the key in-person representative of the grant program in the HUM Philanthropy team.

The grants program integrates the best of strategic and targeted programs serving extremely vulnerable, but empowered, clients, with the best of strategic and targeted fundraising through grants with family foundations, corporate foundations, government entities (largely at the state level), churches and community organizations.

The Grants Coordinator, as a grants professional and the primary administrative support of the grant program, will perform a wide range of key functions necessary for the grant program, including conducting research, writing, and editing grant proposals, and stewardship/reporting on grant awards. The position requires well-developed written and verbal communication skills, managing multiple priorities, and planning and organizing to meet established deadlines.  These goals will be sought while adhering to the core values of the mission. This position has significant opportunity to grow in an agile Philanthropy Team with in-person networking and donor cultivation. Some essential duties are shared with the Assistant Director of Grants and other staff in a supportive collaborative team environment.

Primary Duties

The essential functions include, but are not limited to the following:

  • Administrative: 40% Level of Effort
    • Develops Agendas, takes Notes and Follows up Action Items for the grants program, largely with internal stakeholders
    • Formats grant applications and reports
    • Compiles supporting documentation for grant proposals/reports
    • Develops and maintains a proposal and reporting calendar (aka Grants Acquisition Tracker and Reporting Tracker)
    • Manages stewardship calendar
    • Coordinate and follow-up on the progress of submitted proposals
    • Develops and maintains master files on grants and documentation connected to programs funded by grants (in Microsoft 365 SharePoint)
    • Maintains complete grant funder records in the donor database (Virtuous)
  • Grantor Research & Cultivation: 20% Level of Effort
    • Researches various types of grants available and the criteria to qualify for each, ranging from about $1,000 to $1million multi-year grants to match HUM’s  funding needs.
    • Physically and virtually attends grant-maker and networking events
    • Hosts potential and current grantors for site visits, including walking tours at HUM
    • When fully trained, opportunity to manage a small portfolio of grantors (estimated 5 – 10 grantors), serving as primary relationship manager for about 15% of the overall grants portfolio
  • Proposal Writing and Report Development: 30% Level of Effort as part of team effort
    • Compiles necessary information for the application process through collaboration with other employees, clients, database research, and other factfinding actions and meetings
    • Completes all documents, forms, or reports required by grantors
    • Interviews Clients and writes “Client Profiles”/Testimonies for grantor communications, including proposals and reports.
  • Participation in HUM’s therapeutic community, including two weekly Friday Phase-up Chapels celebrating clients’ achievements.
  • Confidentiality, particularly in reference to budgets, new projects and staff information used for grant acquisition and management.
  • Performs other related duties as assigned, including carefully selected team projects

Job Requirements

  • Exhibit the Core Values of HUM (https://helpingupmission.org/about-us)
  • College Degree, preferably bachelor’s degree in English, Journalism, Communications, Technical Writing, or similar. If a college degree has not been obtained, then 6 years of consistent work experience with administration, grants or development experience may be substituted.
  • Exceptional attention to detail, including excellent working knowledge of Conventional Standard English grammar, punctuation, and spelling
  • Independent and Self-starter with hybrid supervision
  • Exceptional writing, editing, persuasion, and storytelling skills
  • Ability to repeat standard processes for efficiency, identify areas for improvement, and communicate needs with others
  • Familiarity with public speaking in small groups
  • Familiar with Microsoft 365 / Office Suite including Word, Excel, PowerPoint, and SharePoint (experience in Google environment suitable substitute)
  • Confidence working collaboratively and independently in a deadline-driven environment
  • Strong communication skills to support collaboration with staff and volunteers
  • Excellent project management skills and ability to prioritize work and resources
  • Comfortable using Teams, Zoom and other virtual meeting software for meeting with internal and external stakeholders frequently.
  • Able and willing to become a member of the Grant Professionals Association (grantprofessionals.org) and active in the local chapter (Maryland Chapter), supported by HUM
  • Ability to sign annual Employee Conflict of Interest Statement
  • Criminal Background Check: Helping Up Mission is a “second chance” employer and “recovery friendly workplace” with over 70% of staff in recovery as graduates of our year-long Spiritual Recovery Program or people on their own recovery journey as a “Recovery Community Organization.” A suitable criminal background check must be completed and passed.

Preferred Qualifications (Knowledge, Skills, and Abilities)

  • Experience in Grants Lifecycle: research, writing, management, and/or reporting
  • Master’s Degree, preferably in English, Journalism, Communications, Technical Writing, public health, public administration or similar.
  • Strong strategic research, and analytical skills
  • Experience or familiarity with federal grants in any capacity (e.g. paid by a federal grant and required to report time, programmatic administrative support on a federally-funded organization, or even better, experience proposal or report writing)
  • A Maryland, or adjacent state, Driver’s License and ability to minimally use personal vehicle for networking and grant-maker events.
  • Experience with project management software and understanding of workflow management
  • Experience with Canva or other design software
  • Current or previous membership in the following professional associations: Grant Professionals Association, Association of Fundraising Professionals, Association of Professional Researchers for Advancement and/or National Grants Management Association, or similar professional association
  • Interest to work towards Grant Professional Certification (https://www.grantcredential.org/), once sufficient experience is obtained.

Salary Range $40,000 - $50,000 dependent on experience

Competitive Benefits Package

Interested candidates should email their resume and cover letter presenting interest in and qualifications for the position to humanresources@helpingup.org, attention Sarah Kerr. Please include salary requirements.

Apply now

Complete this form, or email your resume and cover letter to humanresources@helpingup.org.

Contact Info

Application Info

© 2024 Helping Up Mission, Inc. All Rights Reserved. Privacy Policy EIN: 52-0635090

Give With Confidence

Bottom nav 1CARF Gold Seal 003Bottom nav 2Bottom nav 3Bottom nav 4Bottom nav 5